Your first payment run

Create payment run

Click on Create payment run in the upper right corner to create a new payment run.

Use the field Claims up to and including the collection period that desired collection date, the Locationsfor which you want to make a payment run, the Payment type and the Payment run group (if available).

Please note:

• If your studio has several locations, you can collect the receivables for several locations at the same time in one payment run. For this purpose, the familiar location selection is available.
• If you have selected several locations, you can group the payment run files for SEPA collections. I.e. for locations with the same collection account not several XML files are created, but one common one. The Magicline automatically checks if the same IBAN and creditor identification number is stored in the selected locations.
• You still have to create a separate payment run for each payment type, e.g. if you use direct debit and credit card payment at the same time. If you offer only one payment method in your studio, this is already preselected.

Now click on Create preview.

Payment run details

Clicking on a payment run will take you to the details of your payment run. If you have created a payment run for a single location only, you will now be taken directly to the single payment run view.

Payment runs across locations

In case of cross-location payment runs, the payment runs of each selected location are listed here individually. Here you can select the respective Total amounts and the Status view.

In this view, after preparing the payment run, you can also download the collected XML files for all payment runs with one click. If the Magicline was able to group the payment runs for multiple studios, you will get summarized XML files accordingly.

By clicking on the created payment run, you can view more details.

Payment run

In this view you will find the familiar details of your payment run, such as contributions, members, non involved members and chargebacks.

Status of the payment run

1. Preview:

   • In the preview you can check all details. In this status, no entries have been made in the member accounts yet, so you can delete the payment run preview completely.

2. Open:

   • If all details of your payment run are correct, you can now click on Prepare payment run.

     • Please note: The amounts will be recalculated in this step, i.e. there may be deviations from the preview if receivables of the selected period have been changed in the meantime.

   • In this status it is still possible to cancel the payment run, but cancelled payment run entries will then remain in the member accounts.

3. Posted:

   • Once you have submitted the payment run to your bank, set the status to Posted.

4. Completed:

   • Set this status once all funds have been received into your account.

You can change the status of the payment run in the overview via the Three-point menu in the row of the corresponding payment run. If you have started a payment run for a single studio, you have to change the status via this function.

For cross-location payment runs you can also change the status in the detail view.