Usage and configuration of the appointment calendar

In this article you will learn how to use and configure the appointment calendar.

Contents

• Appointment calendar - Navigation
• Configure Appointment Calendar
• Appointment filter
• Create appointments

Fast lane

1. Go to Appointments

2. Open the calendar settings (gear icon) to configure the calendar view

3. Use the appointment filter on the left to filter by members

4. Click on the "Plus" icon to schedule appointments, trial trainings and classes

Appointment calendar - Navigation

Go to Appointments in the software. To navigate the calendar, use the arrow buttons and "Today" button in the toolbar. On the top right you can switch between the available views. The default views are Day, Week, Month and List. Use the appointment filter panel on the left to narrow down which appointments are shown. It groups filters into categories such as Personal and Location, each of which expands into a checkbox list for selecting specific staff members or locations.

Configure Appointment Calendar

To configure the calendar, click on the settings icon in the toolbar.

Here you can make the following configurations:

General settings

• Row height (per hour): Select whether the lines per hour should be displayed in normal height or half height, so more can be seen on the screen at the same time.
• Starting time and End time: Select the time the calendar view should start and end at (full hours only).
• Color scheme: Choose between Light and Classic.
• Reduce brightness of past events: Displays past appointments dimmed.

Advanced settings

• Highlight opening hours: Highlights the studio's opening hours in the calendar grid.
• Show icons: Displays additional icons on calendar entries.

Weekly overview

• Week starts on: Choose the day the week view should start on (Monday, Sunday or Saturday).

Employee view

• Only show available employees: Shows only employees on the employee tab view who are scheduled based on shift planning, working hours or appointments.
• Show logged-in employee first: Always lists the currently logged-in employee first.
• Show column "appointments without employee": Adds a dedicated last column for appointments that have no employee assigned.
• Display working area names in personal view: Shows the working area name alongside each entry in the personal view.

Appointment filter

Use the appointment filter on the left to filter for appointments of specific members. Use the search field to search for the name of the members. You can also select multiple members.

Create appointments

Click on the "Plus" icon in the toolbar to create a new appointment, trial training or class.