In this article you will learn: How to create compensation runs.
Quick guide on how to use the functionality:
- Settings / Data transfer / Clearing runs.
- Click onCreate clearing run.
- Then prepare, check and update the clearing run.
Why create a clearing run?
A clearing run is a payment run, but no data is sent to the bank. The open receivables are only booked out. This is necessary, for example, when receivables are still being processed in the legacy system and a payment run is sent to the bank there. Then the receivables are settled, but still open in Magicline.
To avoid having to perform a complete import of the data again, the receivables can be booked out with the clearing run.
Create clearing run
Go to Settings / Data transfer / Clearing runs and click on Create clearing run in the upper right corner. Select the location, if necessary, and specify which receivables are to be taken into account and on which date the posting is to be made. Also specify a payment run group. Finally, click on Create preview. Depending on the volume of postings, the preview compilation may take some time.
Once the calculation of the receivables is complete, the status in the overview changes to Preview.
Prepare the clearing run
Click on the clearing run and check the data. Up to this point, the clearing run can still be deleted: Three-Point Menu / Delete.
If everything is ok, click on the three-point menu on the right, Prepare compensation run and confirm the confirmation prompt.
After preparation, the compensation run will be listed with status Open.
Update the compensation run
Click on the clearing run and check the data. If everything is ok, click on the three-dot menu on the right, Update and confirm the confirmation prompt.
The clearing run will then be executed and the open receivables will be posted as settled. The status in the overview will be adjusted accordingly.