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Setting up Invoice Compliance (E-Invoicing) for Spain

  • Updated

In this article, you'll learn how to activate E-Invoicing for Spain, register your operating company for invoice compliance and create invoices once the registration is completed.

Contents

Quick Guide

  1. Click Marketplace in the sidebar, open the E-Invoicing tile and click Activate.
  2. Under Settings / Studio / Operating company, complete the legal name, address, VAT ID, financial region and e-invoicing system of the operating company.
  3. Under Settings / Integrations / Activated Integrations / E-Invoicing, check the data on the Invoice compliance card and click Initialize registration process.
  4. Complete the registration in the window that opens, with a digital certificate or a handwritten signature.
  5. As soon as the Registration status shows Completed, create your invoice runs under Finance / Invoicing / Invoice runs.

What invoice compliance covers

With invoice compliance, the software issues electronic invoices on behalf of your facilities. For this, your operating company (legal entity) is registered with the e-invoicing provider Invopop. The registration is part of the E-Invoicing integration, which is only available for facilities in Spain.

Invoices can only be created once the registration is completed. Until then, a notice is displayed under Finance / Invoicing / Invoice runs, Settings / Invoicing / Invoice configuration and Settings / Invoicing / Invoice templates.

Invoice compliance is separate from cash register fiscalization. Cash registers have their own setup and registration, described in Fiskaly Sign Spain: Overview and cash register setup. Completing one does not complete the other.

Which e-invoicing system applies

The e-invoicing system depends on the financial region of the operating company. You set it once on the operating company, and all facilities assigned to it use the same system.

Financial region E-invoicing system
Araba, Bizkaia, Gipuzkoa TicketBAI
Other financial region (rest of mainland Spain and the Balearic Islands) VERI*FACTU, or Sistema SII
Canary Islands, Ceuta, Melilla VERI*FACTU
Navarre No e-invoicing system

Sistema SII can only be selected for Other financial region. If you enable it, the operating company uses Sistema SII instead of VERI*FACTU.

Before you start

  • Your facilities are in Spain and assigned to an operating company.
  • You have the legal name, address and VAT ID (NIF) of the operating company at hand.
  • For the registration, you need either a valid digital certificate (for example from the FNMT), or a handwritten signature with a company stamp (sello de empresa) plus a valid ID such as DNI, NIE or passport. Self-employed persons (autónomos) don't need a company stamp.

Step 1: Activate E-Invoicing

  1. Click Marketplace in the sidebar.
  2. Open the E-Invoicing tile.
  3. Click Activate.

Alternatively, you can activate the integration under Settings / Integrations / Overview.

Step 2: Complete the operating company data

The registration uses the data of the operating company. Complete it before you start the registration.

  1. Open Settings / Studio / Operating company and select the operating company.
  2. Under General, check the Name: it must be the legal name. Check the address under Address information and the Email under Contact information.
  3. Under General tax information, enter the VAT ID (NIF).
  4. Under Country-specific tax information, select the Financial Region Operating Company. For Other financial region, you can also set Sistema Sii for cash register to Sii enabled if Sistema SII applies to you.
  5. Under E-invoicing system, select the system that matches the financial region.

The Facilities row under General shows which facilities belong to the operating company. You change the assignment with Edit sharing settings.

Step 3: Start the registration

  1. Open Settings / Integrations / Activated Integrations / E-Invoicing.
  2. On the Invoice compliance card, check the data shown: Name, VAT ID, Street, House number, Tax region and Email. This data comes from the operating company. If something is wrong, correct it there (step 2).
  3. Click Initialize registration process. The software sends the data to Invopop and opens the Invopop registration page in a new window.
  4. Complete the registration there with your digital certificate, or with a handwritten signature, company stamp and ID.

Step 4: Track the registration status

The Registration status on the card shows the current state: Not started, Processing, Completed or Error.

The status updates automatically. To check it right away, click Refresh registration status.

If the registration was started but not finished, or if it failed, the card shows Start registration process. Click it to reopen the registration window.

Step 5: Create invoices

As soon as the Registration status shows Completed, you can create invoices and invoice runs under Finance / Invoicing / Invoice runs. The notice on the invoicing pages disappears.

After the registration

Once the operating company is registered, the Invoice compliance card offers these actions:

  • Download contract PDF: downloads the contract of your registration as a PDF.
  • Unsubscribe: ends the registration with the provider, for example if the facility closes or the tax ID has changed.
  • Deactivate integration: deactivates the E-Invoicing integration.

While the operating company is registered, its e-invoicing system can't be changed.

One registration per operating company

The registration applies per legal entity, identified by its tax ID (NIF). One registration covers all facilities assigned to the operating company, so you don't register each facility separately.

A second registration with the same tax ID is not possible. The provider rejects it, and the Registration status shows Error.

Note: This article was created with the help of artificial intelligence and editorially reviewed.