In this article, you will learn: How to Submit Payment Runs to MemberCash
- Prepare Payment Run
- Check the Payment Run File
- Submit Payment Run to MemberCash
- Delete or Cancel Payment Run
Quick Guide for using this feature:
- Go to Finance / Payment runs and Click on “Prepare Payment Run.”
- Check the payment run file for accuracy.
- Click on “Submit Payment Run” to send it to MemberCash.
Prepare Payment Run
To submit your payment run to MemberCash, you must first prepare the payment run file in Magicline. Navigate to Finance, then in the overview, click on Create Payment Run in the upper-right corner, and enter the details such as the collection date and claim period.
Note:
- If an open payment run already exists, a new one cannot be created. All existing payment runs must be closed first.
- Your payment run file must reach us at least two banking days before the collection date.
Check the Payment Run File
Once the payment run is prepared, it is essential to check the payment run file for accuracy before sending it to MemberCash.
Click on the prepared payment run to access the file's details. For the check, go to the Members tab and sort by the highest amount. This approach helps with spot checks. Everything correct? Then return to your payment runs.
Click on Prepare Payment Run in the three-dot menu next to your current payment run and confirm preparation. The payment run status will now be “open.”
Submit Payment Run to MemberCash
With the payment run prepared, you can start the submission process by clicking on Submit Payment Run in the three-dot menu next to the current payment run. A prompt will open where you must confirm the submission.
After confirming the submission to MemberCash, the payment run status changes from “open” to “completed,” indicating a successful submission.
Once submitted, the payment run cannot be undone.
Delete or Cancel Payment Run
If you discover an error in your payment run, you can delete or cancel it, as long as it has not been submitted to MemberCash.
You can delete a payment run if it is not yet fully prepared (status: “Preview”). To achieve this, open the three-dot menu on the right-hand side for the payment run and click on Delete.
To cancel a payment run that has been fully prepared but not yet submitted (status: “open”), open the three-dot menu for the payment run and click on Cancel.