In this article, you'll learn how to regenerate accounting data retrospectively based on a closed booking period — and why this feature gives you more flexibility and control over your accounting.
Contents:
- What does "regenerating accounting data" mean?
- Requirements for retrospective recalculation
- How to configure booking periods
- Practical examples
- Why this feature is a real benefit
Fast Lane
- Go to Finances / Tax Advisor / Booking Periods
- Select an existing or new booking period configuration
- Activate the configuration retroactively as long as the period is still open
- Confirm the safety notice for regeneration
- The recalculation is performed automatically and logged
What does "regenerating accounting data" mean?
You can retrospectively regenerate accounting data — applying changes to booking rules or accounts even for past booking periods that have not yet been closed. This is especially useful if accounting requirements have changed or if you want to correct mistakes without manual effort.
Requirements for retrospective recalculation
The feature is available under the following conditions:
- The booking period must not be closed yet.
- You have the necessary permissions to manage accounting configurations.
- Before starting, you must confirm a safety prompt to prevent accidental changes.
All recalculations are fully logged with user, time, date, and the affected period.
How to configure booking periods
You can choose between different intervals:
- Daily
- Monthly
- Quarterly
- Biannual
- Annual
- Custom – manual closing required
Configuration is done through a clear overview page, where you can also view the activation history: When was which configuration activated and for which locations?
A closing date defines when no more changes are allowed. Retroactive changes are only possible up to this point.
Practical examples
Example 1: Changing from monthly to quarterly
- Today is Feb 5, 2025
- Current interval is monthly, last period was Jan 1–31, closed on Feb 5
- You change the interval to quarterly, activated from Feb 1, 2025
- New period: Feb 1–Mar 31, 2025, closing on Apr 5, 2025
Retroactive change is possible because February has not yet been closed.
Example 2: Retroactive change on an open period
- Today is Feb 2, 2025
- Last closing: Dec 31, 2024
- Interval: monthly, closing on the 5th of the following month
- New configuration: quarterly
- Activation: retroactive from Jan 1, 2025
- New period: Jan 1–Mar 31, 2025, closing on Apr 6, 2025
Also allowed here because January has not yet been closed.
Example 3: Cross-location application
- Studio A: Period Jan 1–Mar 31 is still open
- Studio B: January was already closed, Feb–Mar still open
- Studio C: Uses daily closing, last closing was on Apr 3
Note: The configuration can only be applied retroactively to studios where the selected period is still open. Closed periods (e.g., January in Studio B) will remain unchanged.
Why this feature is a real benefit
- Easy corrections: No need to adjust every booking manually – the system handles it automatically.
- Safe and transparent: All changes are logged, so you always stay in control.
- More flexibility: Update your accounting setup without having to reopen old periods.
- Cross-location consistency: The configuration applies uniformly to all assigned locations, as long as the conditions are met.