In this article, you will learn why exports from the cash register and the Tax consultant portal do not necessarily have to match.
- What does the cash register show?
- What does the export from the Tax consultant portal show?
- The differences in exports - why can there be discrepancies?
What does the cash register show?
The cash register and cash books show, among other things, the actual movements of cash, which are generated by deposits, withdrawals (including cancellations).
This includes all payments, e.g., for contributions, products, vouchers, services, etc.
What does the export from the Tax consultant portal show?
The export from the Tax consultant portal shows all payments actually settled, which are run against receivables. It serves for reporting for actual taxation.
The differences in exports - why can there be discrepancies?
The main difference between the exports is that payments in the Tax consultant portal represent actual taxation and all payments (cash flows) are linked to receivables.
In the cash register export, the actual cash deposit time is considered. For example, if cash is deposited in March, it will be visible in the cash register export for March, even if the cash is used to settle outstanding receivables from January.
This can lead to a discrepancy, as the cash deposited in March appears in the cash register export, but is allocated in the Tax consultant portal to the payment linked to the open receivables from January.
Thus, the cash register export in March shows more cash than the cash flow in the Tax consultant portal export for March. This deposited cash can then be found in the Tax consultant portal in January.
As a cross-check for the tax consultant or financial audit, the open items export can also be pulled. This export shows all open receivables settled in the selected period. If a payment is made in March to settle receivables from January, this payment will be included in the export and the open items will be reduced accordingly to the payment date.