This article explains how deferred income (PRAP) is calculated in the software and how to read the columns of a deferred-income export, with worked case examples.
Contents:
- General information about PRAP calculation
- Where to create the export
- What the columns of the export mean
- Case examples
Fast lane
- Go to Finance / Tax consultant / Export lists
- Click Create Export list and, in the Type field, choose Revenue deferment (the deferred-income / PRAP export)
- Select the observation period and export the list in Excel format
- Review each receivable and its service period, and read the PRAP-I / PRAP-II / Resolution columns
General information about PRAP calculation
Deferred income (PRAP, "passive Rechnungsabgrenzung") accounts for payments that a member has already made but that relate to a service period reaching into a later accounting period.
PRAP is calculated individually for each booking to provide accurate values for your external accounting program. Each entry is considered separately. It is important not to simply sum up the columns, but to take into account the specific circumstances of each case.
Where to create the export
Navigate to Finance / Tax consultant / Export lists and click Create Export list. In the Type field choose Revenue deferment (the deferred-income / PRAP export), select the desired observation period, and export the generated list in Excel format.
What the columns of the export mean
- PRAP-I Days: the number of days in the service period that are available for resolution from the beginning of the observation period.
- PRAP-II Days: the number of days in the service period that are still available for resolution after the observation period.
- Resolution Days: the number of days in the service period that fall within the observation period and can be resolved.
Case examples
Observation period: 01.01.2024 - 31.12.2024
| Example | Start of service period | End of service period | Total days | PRAP-I Days | PRAP-II Days | Resolution |
|---|---|---|---|---|---|---|
| 1 | 01.02.2024 | 31.01.2025 | 366 | 0 | 31 | 335 |
| 2 | 01.10.2023 | 31.12.2024 | 458 | 92 | 0 | 366 |
| 3 | 01.12.2023 | 31.12.2025 | 762 | 31 | 365 | 366 |
Example 1 (row 1 of the table):
PRAP-I Days: there are no days available for deferral before the observation period, because the service period starts within the observation period (01.02.2024), so the value is 0.
PRAP-II Days: 31 days are available for deferral, because the service period extends beyond the observation period (01.01. - 31.01.2025).
Resolution: 335 days of the service period fall within the observation period and can be resolved.
Example 2 (row 2 of the table):
PRAP-I Days: 92 days of the service period precede the observation period (01.10.2023 - 31.12.2023).
PRAP-II Days: the service period ends with the observation period on 31.12.2024, so no days are available for resolution after the observation period.
Resolution: 366 days can be resolved, that is, the number of days in the service period that fall within the observation period (01.01.2024 - 31.12.2024).
Example 3 (row 3 of the table):
PRAP-I Days: 31 days (01.12.2023 - 31.12.2023) precede the observation period and can be deferred.
PRAP-II Days: 365 days (01.01.2025 - 31.12.2025) can be deferred after the observation period.
Resolution: the service period from 01.01.2024 to 31.12.2024 falls within the observation period, so 366 days can be resolved.