In this article, you will learn how to capture credit card data and use it for recurring payments.
- Requirements
- Configuration in the Contract Offer
- How can I capture credit card information?
- How do I view credit card data on a member?
- How to create a payment run with credit cards
- How does the money collected from members via credit card get to my business account?
Quick Guide
- Activate Magicline Payments.
- Set "Credit Card" as the payment method in the contract offer.
- Capture credit card information.
- Conduct a payment run with the payment provider "Credit Card".
Requirements
To use credit cards as a recurring payment method, Magicline Payments must be active. Make sure this service is activated in your system before proceeding. You can learn how to activate Magicline Payments in this article.
Configuration in the Contract Offer
In the contract offer, you can specify that credit cards are accepted as a payment method.
- Go to Settings / Contract Completion / Contract Offers / Offer Options / Edit Offer Options.
- Select "Credit Card" under Selectable Payment Methods.
For more information on creating tariffs and offers, check out these articles:
Create / Review / Deactivate Tariffs
How can I capture credit card information?
There are several ways to capture credit card information from members:
- Sales Tool: You can capture the credit card data directly at the time of contract completion if the payment method is specified in the sales offer.
- Member Overview: You can record the credit card data in the member overview in the Payment Methods section. Click on Add New Payment Method.
- MySports Web: Members can update their payment information via the MySports-Member Web if the settings are configured accordingly. Go to MySports / Management / Self Service / Personal Member Data / Edit and adjust the settings for payment data.
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MySports App: Credit card information can also be entered via the MySports app.
- Note: These credit card details cannot be managed by the studio. Only the member has access to this information.
- Settings: Navigate to Settings / Member Management / Self-Service Payment Method. Activate the feature and add credit card as an option under "Available Payment Methods". When this feature is active, you can send your members a link to change and/or update the payment method used for recurring payments.
- Fast-Finance Link: The Fast-Finance link allows your members to easily pay outstanding fees and update their payment method. You can find more about the Fast-Finance link in this article.
How do I view credit card data on a member?
The stored card is displayed in the payment methods widget for the member.
Clicking on the line brings up a quick view of the detailed information on the right side of the screen:
If you want to know more about the payment method's history, click on the STATUS LOG button. A pop-up window with the card's status history will appear. This can be useful for tracking the timeline of transactions and chargebacks.
Note: The card status is automatically updated based on payment run events, such as chargebacks.
How to create a payment run with credit cards
Collecting payments via credit cards is done through the payment run. Go to Finance / Payment Runs / Create Payment Run and select "Credit Card" as the payment provider. Ensure that all members' credit card information is correct and up-to-date. Then start the payment run to collect the due fees.
How does the money collected from members via credit card gets to my business account?
The collected amounts are booked to your business account via Magicline Payments disbursements. You can learn more about this in the article: Disbursement of Sales with Magicline Payments to My Account and Possible Holds.