In this article, you will learn: How to effectively regulate bookings through aggregators in your studio to ensure a fair distribution of course slots for both aggregators and your members.
Table of Contents
- Why Booking Limitations Are Helpful
- Enabling the Aggregators’ Booking Limit
- Setting Limitations for Specific Courses
- Adjusting Existing Courses
- Handling Overbooking
Why Booking Limitations Are Helpful
Aggregators are an important part of your business, allowing external customers to participate in your courses. At the same time, you want to ensure that your members can also book sufficient slots. By setting booking limitations, you can guarantee a balanced distribution of capacities by defining the number of slots available per aggregator and course. This ensures that every group of customers gets fair access to the available resources.
Enabling the Aggregators’ Booking Limit
Activating this feature is quick and straightforward:
- Check Requirements: Ensure that aggregators are active in your studio.
- Navigate to Courses → Settings and open the “Additional Data” section.
- Activate the function by ticking the checkbox for the aggregators’ booking limit.
- Select from the list of aggregators for which you want to set limitations and save your settings.
After activation, you can configure limitations individually for each course.
Setting Limitations for Specific Courses
Once the feature is enabled, you can define specific booking limitations for each course:
- Open the “Schedule Course Dates” section.
- Set the maximum number of participant slots and waiting list slots for each aggregator.
- Save the changes to apply the limitations.
With these settings, you can ensure that all customer groups get access to their designated capacities.
Adjusting Existing Courses
If your courses are already scheduled, the limitations can also be adjusted retroactively:
- In the Course Plan, use the context menu of the respective course to navigate to “Edit Aggregator Participants”.
- Alternatively, make changes in the Quick-view by clicking the pencil icon in the management tab.
This allows you to adjust capacities flexibly at any time.
Handling Overbooking
To ensure optimal utilization of your courses, you can manually override limitations if necessary. This enables you to respond flexibly to individual requirements and make the best use of your capacities.