In this article you will learn: How to make settings for employee time tracking
- System Configuration
- Rules
- Time tracking for employees
- Conflict Settings
- Minimum rest between shifts
Quick Guide:
Resources / Time Tracking / Configuration
Click on the system configuration
Change the default values
Save changes
System Configuration
Each studio has its own system configuration that is created by default. This configuration can be changed per studio. A system configuration cannot be shared between several studios. If you want to create a configuration for several studios, you must create it again via "Create configuration" and unlock it for the associated studios accordingly. All changes to the configurations only affect future entries and not existing entries.
As soon as you click on one of the configurations, you will see a detailed view of the configuration. Here you have the option to adjust the already stored values for the "break time", the "time recording" and the "conflict settings".
Break time rules
To ensure that your employees also comply with the legally prescribed break times, we automatically enforce these breaks. Your employees should not accordingly stamp extra for the break, as we deduct the break times directly from the total working time. As a studio, you can of course define and adjust the breaks yourself or add further break rules and define a minimum break. The break times can be saved for your studio with "Save".
Time tracking for employees
In the "Employee time tracking" settings, you can set the behavior of the time tracking entries. You have the option of defining automatic check-out, which automatically logs out the employee 2 hours after the end of the shift, for example. With the "Overtime Rules" you can define from how many minutes the overtime starts counting - anything below this number of minutes will be rounded down. So that you have full flexibility in your studio, you can set the "time deficit", i.e. when minus hours apply, individually. Anything below this value is rounded up and is not considered a "minus".
Conflict Settings
In the conflict settings you can store your own preferences, which will later give you the option to create full control about the time tracking entries of your employees. All entries, that will have a conflict later, end up in the conflict cases and they are only included in the calculation with a manual "release". Here you have full flexibility, from which minute, for example, your employee needs a release for accumulated minus hours per day.
Minimum rest between shifts
The minimum resting time between two consecutive shifts is part of the Time Tracking Configuration, not the shift settings themselves. It applies to shift planning warnings and is read from the configuration assigned to each employee.
- Where it lives: Each employee is assigned to a Time Tracking Configuration. The minimum resting time is stored per configuration and edited at Resources / Time Tracking / Configuration.
- Default value: If no value is set, the system uses 11 hours by default.
- When changes take effect: The rule is evaluated against the current configuration whenever shifts are displayed. A change applies immediately to all shift planning warnings. There is no need to delete and recreate existing shifts.
- Per-employee scope: The value only applies to employees who are assigned to that specific configuration. Employees on a different configuration or on the default fallback continue to use the 11 hours rule.
The warning shown in the shift plan reads: "X shifts do not match resting time (Y hours)". If you still see an 11 hour warning after changing the value to 0, check whether the affected employee is actually assigned to the configuration you edited.