How to Plan and Set Up Class Dates

In this article, you will learn how to create, plan, and edit classes and class dates in the class schedule.

Contents

• Requirements and Preparation
• Check Class Schedule
• Schedule New Class Dates
• Edit Class Dates

Fast lane

1. Open Classes / Class scheduling / Class schedule.
2. Click on Schedule class to open the Scheduling dialog, then select a Category and a Class.
3. Enter the most important details (e.g., maximum number of participants) and create the series of dates.
4. To edit: select the class date in the class schedule, open the Administration tab, adjust the details, and confirm with Save changes.

Requirements and Preparation

To plan classes without conflicts, you should properly configure your resources in advance (e.g., staff/trainers, locations/rooms, equipment). This will help you avoid overlaps in room or trainer bookings and prevent scheduling conflicts.

You need the appropriate access rights to create and edit classes in the class schedule.

Check Class Schedule

You can find the class schedule in the main menu under Classes / Class scheduling / Class schedule. There you will see all scheduled class dates and can quickly recognize if there are capacity or resource conflicts.

Tip: In the top right, you can switch between calendar and list view using the two icon-only toggle buttons (there are no "Daily view"/"Weekly view" text labels). The calendar view always shows a fixed Monday-to-Sunday week grid.

In the calendar, you can show or hide canceled dates/classes using the status filter.

Schedule New Class Dates

How to schedule a new class in the class schedule:

1. Open Classes / Class scheduling / Class schedule.
2. Click on Schedule class to open the Scheduling dialog.
3. Select a Category, then a Class from the dropdown below it, and enter the most important details for your class.

On this page, you specify the Category, Class, Instructor, and Room: all on the same screen. This helps to avoid conflicts if rooms or trainers are already booked. The maximum number of participants is set later, in a separate step (General/Participant Details).

Tip: If you want to stream your class, you can configure this in the Appointment execution dropdown.

In the next step, you create the specific dates (series of dates). The following settings are typically available:

• Start of the series: When should the class start?
• Duration of the series: How many weeks will the class run?
• Weekly schedule: On which days and at what times will the class take place?

Edit Class Dates

You can edit existing class dates directly in the class schedule:

1. Open Classes / Class scheduling / Class schedule.
2. Click on the class date you want to edit.
3. In the right area, switch to the Administration tab.
4. Adjust, for example, the time, trainer, or room.
5. Confirm the changes with Save changes

If you want to cancel a scheduled class date instead, click it to open the side panel (with Administration, Participant, and History tabs) and click the red Cancel Class button. A confirmation dialog appears asking "Do you really want to cancel the class date [Name]?", with Cancel and Cancel Class buttons; select Cancel Class to confirm. This cancels only the selected class date.